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Document role permission reference #276

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krystofkomanec merged 1 commit into from
Aug 7, 2026
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Document role permission reference #276

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62 changes: 41 additions & 21 deletions docs/application/administration/roles/index.rst
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Expand Up @@ -36,27 +36,47 @@ Role Permissions

Permissions are grouped by the type of work they enable.

Project-related permissions can allow a role to:

- manage project templates and create projects directly from knowledge models when project creation is restricted to templates
- view all projects
- comment on all projects
- edit all projects
- manage all projects

Content-related permissions can allow a role to:

- create and use knowledge model editors, including migration and publishing
- manage knowledge models, including knowledge model secrets
- create and use document template editors, including publishing
- manage document templates

The editor permissions require the corresponding management permissions. When we enable **Use Knowledge Model Editor**, the role also needs **Manage Knowledge Models**. When we enable **Use Document Template Editor**, the role also needs **Manage Document Templates**.

Administration permissions can allow a role to:

- manage users
- manage settings
The role create/edit form includes these permissions:

.. list-table::
:header-rows: 1

* - Permission
- What it enables
- Implied permissions
* - **Manage Project Templates**
- Set projects as project templates. Users with this permission can also create new projects directly from knowledge models, even when project creation is restricted to templates.
- None.
* - **View ALL Projects**
- View all projects, regardless of project sharing and visibility settings.
- None.
* - **Comment on ALL Projects**
- Comment on all projects, regardless of project sharing and visibility settings.
- **View ALL Projects**
* - **Edit ALL Projects**
- Edit all projects, regardless of project sharing and visibility settings.
- **View ALL Projects**, **Comment on ALL Projects**
* - **Manage ALL Projects**
- Manage all projects as if the user were an owner, regardless of project sharing and visibility settings.
- **View ALL Projects**, **Comment on ALL Projects**, **Edit ALL Projects**
* - **Use Knowledge Model Editor**
- View, create, edit, and delete knowledge model editors, migrate them, and publish knowledge models from them.
- **Manage Knowledge Models**
* - **Manage Knowledge Models**
- Import, export, and delete knowledge models, set them as deprecated, restore them, or set them as public. This permission also allows users to manage knowledge model secrets.
- None.
* - **Use Document Template Editor**
- View, create, edit, and delete document template editors, and publish document templates from them.
- **Manage Document Templates**
* - **Manage Document Templates**
- Import, export, and delete document templates, and set them as deprecated or restore them.
- None.
* - **Manage Users**
- View, create, edit, and delete user accounts.
- None.
* - **Manage Settings**
- View and manage application settings.
- None.

.. TODO::

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